We are seeking a highly organised and proactive Administrative Assistant to join our team. The successful candidate will be responsible for a variety of administrative tasks, with a focus on travel and hotel bookings, account tracking, scheduling, answering the phone, serving customers, and equipment tracking.
Key Responsibilities:
- Travel and Hotel Booking: Arrange travel itineraries, book flights, accommodation, and transportation for staff and clients.
- Account Tracking: Maintain and update financial records, track expenses, and assist with budget management.
- Scheduling: Manage calendars, schedule meetings, and coordinate appointments.
- Answering the Phone: Handle incoming calls, direct them to the appropriate person, and take messages as needed.
- Customer Service: Provide excellent customer service, addressing inquiries and resolving issues promptly and professionally.
- Equipment Tracking: Monitor and maintain records of company equipment, ensuring all items are accounted for and in good working condition.
- Other duties as required
Requirements:
- Proven experience as an Administrative Assistant or in a similar role.
- Proficiency in MS Office (Word, Excel, Outlook).
- Excellent organisational and time-management skills.
- Strong communication and interpersonal abilities.
- Attention to detail and problem-solving skills.
- Ability to work independently and as part of a team.
Preferred Qualifications:
- Experience with travel booking and financial tracking systems.
- Previous customer service experience.
- Previous experience supporting a team of contractors
